Student Awards Ceremony

Today the Student Awards Ceremony was celebrated in the Seay Theater at 4:00 pm.

Our client expressed the satisfaction that this event caused for them and the Ozarks Community.

As a company, we are really satisfied with the work done, and we hope we can continue growing and working with the same effort that we have during this semester.

Last Meeting with the Client

We are two days from our big event the Student Awards Ceremony!
Today we met with the Provost office to make sure all the reservations are made already and that everything we need is under control.

Among the list of things that we went through with our client today, are:

• All the marketing strategies were accomplished: The fliers are sent, the posters are posted around campus, and there is a video advertisement in social media.
• The Mall and the Seay theater are reserved, with only an audio revision to make the morning of the day of the event.
• Decorations are ready to be picked up.

On Wednesday, May 6th, we will all meet at 3:00 pm in the Seay Theater.

Plan-It Ozarks Meeting with Client (Provost)

Plant-It Ozarks Met with the Client  (Provost)

• Theme was decided: Hawaiian Theme
• Facility Request has to be made
• Flyer options will be shown to client in the next meeting
• The video recording for advertisement will start on April 23rd 

Plan-It Ozarks Meeting with Provost

Plan-It Ozarks Met with Client. 

Decisions: 

Event will be on May 6^th – Wednesday

At 4 pm (last day of classes)

Will include Dinner on the lawn if possible 

The Venue wanted for the Event  is the Seay Theater. 

Things to do:

Ask Debbie Eldridge about the possibility of using the Seay Theater.

Talk to people in the cafeteria about the dinner on the lawn

The RCC is already reserved as a backup plan in case of rain

Work on Marketing of Event (Flyers)

Decorations- Talk to Amanda in the Cafeteria

The event will start with the President giving the welcome and introducing a speaker

The Hurie award  will the last one to be announced. 

First Meeting with Provost (Agreements with Client)

Management Team met with the Provost and Mrs. Connie Booty.  

Storming of Ideas:

Places

•  Chapel
•  Seay Theater 
•  Rogers Conference Center 

Time: 12 pm or 4 pm
Menu: What would it be?
What type of advertisement?  Flyers, Emails, Invitations

Plan-it Ozarks Management Team First Meeting for Student Awards Ceremony

Assignment #2

What's the plan?

• Five aspects of any event: (pp.39-40)
• Goals and objectives
• To recognize students who excel academically by providing scholarship as incentives.
• Our objective is create a fun and engaging atmosphere that will encourage underclassmen to pursue the same paths as the awarded upperclassmen.
• Selection of date, time, and site
•  The date would be closer to the end of the semester as the academic year is wrapped up. The time would be in the evening to accommodate working parents and students in classes. The place would be in the Rodgers Conference Center so we can have a meal provided by professional services (Aramark) and awards to follow.
• Promotion and marketing
• We don't have to go outside of the school to send out invitations. 
• We will invite the award recipients and ask for an RSVP if they are bringing family members. 
• We will also invite the donors and professors.
• Participants
• This is the same as the last. 
• Agenda
• For participants
• Be seated
• Eat food/be entertained by musical guest
• Introduction of award donors
• Award ceremony
• Closing
• Dismissal
• For planners
• Seat people
• Stay in contact with food services
• Provide agendas for award ceremony
• Assist in picture taking
• 
  

Assignment #1

Decision 1:

1.     Do we need an event?

Yes we do need an event

Decision 2

1.     What are the goals and objectives of the event?

Give awards to the attendants.

2.     What are the sub-objectives?

Improve the image of the event

Make it more appealing to students and staff

Make it more interesting and entertaining to the attendants

3.     Does the event serve multiple functions?

To recognize the students who excel

To create relationships with those who are being awarded

Create the opportunity to build and strengthen their resumes

4.     How can you manage all these functions effectively?

Subdivide the group to work in areas mentioned above that we feel strongest to work on.

Decision 3

Who should come?

Students, Staff, Faculty, Parents and the scholarship givers, and public relations department of the University.

Who will want to come?

Students being awarded, family of the students being awarded, teachers and faculty, friends of students being awarded, and the public relations department of the University.

Research your participants

How to reach them? (Ranked by effectiveness)

1.     Email

2.     Cellphones

3.     Mail

Grand Opening!

PLAN-IT OZARKS is proud to present the grand opening of their business!

Our first event will be the Student Awards Ceremony in April of 2015! Check back for more information as the plans are built!